Human Resources Management System

Overview

The HRMS Human Resources Management System is designed to provide centralized Human Resources information with full contact details, skills, status and related information.

The HRMS will be able to share the centralized information to all employees.

The HRMS will also be able to provide important information on the data stores within. such as advanced reporting.

DATA ENTRY

The data entry sections describe all the fields and screens of the system.

Employee Details- The following information will be saved per contact:

Employee Number Unique Employee Number
Employee Name Employee Name
DOB Date Of Birth in the following format : dd/mm/yyyy
Nationality Nationality of the person (Australia, Indonesian etc) Multiple selection available
Marital Status Marital status Such as (Married, Single etc)
Gender Gender - Male / Female
Religion Religion (eg. Christian, Muslim, Hindu etc) Education Education level (High School, Tertiary etc) Multi Selection Available
DOC Date Of Commencement in the following format : dd/mm/yyyy Multi Selection Available
DOT Date Of Termination in the following format : dd/mm/yyyy Multi Selection Available
Service Records Service information within company, Multi Selection Available
Highest Education Highest Education Level Multi selection available.
PPE Issue PPE Issue Information with auto document generation and location saving.
Training records Training Records information with auto document generation and location saving
Photo Contact Photo
CV Contact CV file location hyperlink
Disciplinary Record Disciplinary Record information with auto document generation and location saving

Contact Details- Contact details of personnel.

Address All address details Street, Suburb, State, Country
Tel No 1 Tel Number 1 in international format (eg. +62 (1) 8100 0356)
Tel No 2 Tel Number 2 in international format (eg. +1 (555) 7200 0876)
Mobile No 1 Mobile Number 1 in international format (eg. +61 (85) 9300 0856)
Mobile No 2 Mobile Number 2 in international format (eg. +61 (85) 9300 0843)
Email 1 Email 1 address in hyperlink format
Email 2 Email 2 address in hyperlink format
Next of Kin 1 Next of Kine 1 Description (eg. Wife, child, father etc)
Tel Kin 1 Tel Number Kin 1 in international format (eg. +62 (1) 8100 0356)
Next of Kin 2 Next of Kine 2 Description (eg. Wife, child, father etc)
Tel Kin 2 Tel Number Kin 2 in international format (eg. +62 (1) 8100 0356)

Key Information- Confidential details of personnel and these fields are password protected.

ID No ID Number
ID Expiry Expiry Date of the ID in the following format : dd/mm/yyyy
Passport No Passport Number alphanumeric
Passport Country Passport Issue Country
Passport Expiry Passport Expiry Date in the following format : dd/mm/yyyy
Driving License Driving License Number alphanumeric
Driving License Expiry Driving License Expiry Date in the following format : dd/mm/yyyy
Visa Type Visa type in passport
Visa Expiry Visa Expiry in the following format: dd/mm/yyyy

Family Information- Spouse and family details.

Marriage Status Marriage Status (eg. Married divorced single etc.)
Spouse Name Spouse name
Spouse DOB Spouse Date Of Birth in the following format : dd/mm/yyyy
Child Name Child Name Multi selection available with corresponding DOB
Child DOB Child Date of birth multi selection available with corresponding Name

Bank Information- Bank details for payments.

Name Bank Name
Branch Bank Branch information
Address< Bank Address details
Branch Code Bank Branch code
Account No Bank Account no
Note Bank details notes for payment details
Active Bank Account Active Yes/No

Each Employee can have multiple bank details.

Searching

A searching form will be provided that can help search for employees based on information entered. Searching will be done based on the following fields:

Contact Name Contact Name
Nationality Nationality of the person (Australia, Indonesian etc) Multiple selection available.
Religion Religion (eg. Christian, Muslim, Hindu etc)

Warning

Any of the field that has an expiry date for any of the stored fields will flash on the main screen of the employee for a warning and have an associated txt stating which warning is active. Dosage warning has the highest priority.

REPORTS

All reports have an option to export to Microsoft Word 2002 for additional editing. Exporting is of text and structure only no graphics can be exported.

  1. Employee Details Report- The Employee Details Report will list for a single employee all the information stored against them. This report will act as a complete employee information sheet.

  2. Teledex Report- The Teledex report is a hardcopy report of employee contact information for easy quick check-up. The teledex report is summarized contact information for each employee.

  3. Banking Report- The banking report is a printout of the banking information for a specific employee or all employees.

  4. Alarms Report- The alarms report is used to list per employee all pending alarms. The alarms are based on the expiry date or dosage level for each employee.

  5. Employee Skills Report- The employee skills report list all qualification and their expiry dates per employee or for all employees.

     

Final Words

The software and engineering team at Existco can design a package to suit your need.

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