System Overview
The HRMS Human Resources Management System is designed to provide centralized Human Resources information with full contact details, skills, status and related information.
The HRMS will be able to share the centralized information to all employees.
The HRMS will also be able to provide important information on the data stores within. such as advanced reporting.
DATA ENTRY
The data entry sections describe all the fields and screens of the system.
Employee Details- The following information will be saved per contact:
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Employee Number
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Unique Employee Number
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Employee Name
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Employee Name
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DOB
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Date Of Birth in the following format : dd/mm/yyyy
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Nationality
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Nationality of the person (Australia, Indonesian etc) Multiple selection available
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Marital Status
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Marital status Suc h as (Married, Single etc)
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Gender
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Gender - Male / Female
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Religion
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Religion (eg. Christian, Muslim, Hindu etc) Education Education level (High School, Tertiary etc) Multi Selection Available
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DOC
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Date Of Commencement in the following format : dd/mm/yyyy Multi Selection Available
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DOT
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Date Of Termination in the following format : dd/mm/yyyy Multi Selection Available
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Service Records
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Service information within company, Multi Selection Available
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Highest Education
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Highest Education Level Multi selection available.
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PPE
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Issue PPE Issue Information with auto document generation and location saving.
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Training records
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Training Records information with auto document generation and location saving
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Photo
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Contact Photo
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CV
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Contact CV file location hyperlink
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Disciplinary Record
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Disciplinary Record information with auto document generation and location saving
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Contact Details- Contact details of personnel.
Key Information- Confidential details of personnel and these fields are password protected.
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Address
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All address details Street, Suburb, State, Country
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Tel No 1
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Tel Number 1 in international format (eg. +62 (1) 8100 0356)
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Tel No 2
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Tel Number 2 in international format (eg. +1 (555) 7200 0876)
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Mobile No 1
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Mobile Number 1 in international format (eg. +61 (85) 9300 0856)
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Mobile No 2
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Mobile Number 2 in international format (eg. +61 (85) 9300 0843)
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Email 1
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Email 1 address in hyperlink format
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Email 2
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Email 2 address in hyperlink format
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Next of Kin 1
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Next of Kine 1 Description (eg. Wife, child, father etc)
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Tel Kin 1
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Tel Number Kin 1 in international format (eg. +62 (1) 8100 0356)
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Next of Kin 2
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Next of Kine 2 Description (eg. Wife, child, father etc)
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Tel Kin 2
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Tel Number Kin 2 in international format (eg. +62 (1) 8100 0356)
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Family Information- Spouse and family details.
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ID No
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ID Number
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ID Expiry
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Expiry Date of the ID in the following format : dd/mm/yyyy
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Passport No
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Passport Number alphanumeric
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Passport Country
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Passport Issue Country
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Passport Expiry
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Passport Expiry Date in the following format : dd/mm/yyyy
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Driving License
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Driving License Number alphanumeric
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Driving License
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Expiry Driving License Expiry Date in the following format : dd/mm/yyyy
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Visa Type
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Visa type in passport
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Visa Expiry
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Visa Expiry in the following format: dd/mm/yyyy
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Marriage Status
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Marriage Status (eg. Married divorced single etc.)
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Spouse Name
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Spouse name
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Spouse DOB
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Spouse Date Of Birth in the following format : dd/mm/yyyy
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Child Name
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Child Name Multi selection available with corresponding DOB
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Child DOB
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Child Date of birth multi selection available with corresponding Name
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Bank Information- Bank details for payments.
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Name
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Bank Name
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Branch
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Bank Branch information
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Address
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Bank Address details
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Branch Code
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Bank Branch code
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Account No
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Bank Account no
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Note
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Bank details notes for payment details
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Active
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Bank Account Active Yes/No
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Each Employee can have multiple bank details.
Searching
A searching form will be provided that can help search for employees based on information entered. Searching will be done based on the following fields:
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Contact Name
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Contact Name
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Nationality
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Nationality of the person (Australia, Indonesian etc) Multiple selection available.
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Religion
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Religion (eg. Christian, Muslim, Hindu etc)
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Warning
Any of the field that has an expiry date for any of the stored fields will flash on the main screen of the employee for a warning and have an associated txt stating which warning is active. Dosage warning has the highest priority.
REPORTS
All reports have an option to export to Microsoft Word 2002 for additional editing. Exporting is of text and structure only no graphics can be exported.
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Employee Details Report- The Employee Details Report will list for a single employee all the information stored against them. This report will act as a complete employee information sheet.
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Teledex Report- The Teledex report is a hardcopy report of employee contact information for easy quick check-up. The teledex report is summarised contact information for each employee.
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Banking Report- The banking report is a printout of the banking information for a specific employee or all employees.
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Alarms Report- The alarms report is used to list per employee all pending alarms. The alarms are based on the expiry date or dosage level for each employee.
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Employee Skills Report- The employee skills report list all qualification and their expiry dates per employee or for all employees.
Final Words
The software and engineering team at Existco can design a package to suit your need.